Minutes of Management Committee meeting held at Central Library on 21 March 2016

Present
Mike Candy (Chair), David McCrone, Tony Oakshatt, Wim van Dijk, Lynda Young.
Apologies: Bice Awan, Judith Dennis.

Minutes of previous meeting

• Moved Wim / David: That the minutes of the meeting held on 29 February be accepted as a true and accurate record, subject to changing the AGM motion to read: At the 2015 AGM, a motion was passed to donate up to $10,000 (excl. GST) to support trail/ track construction and maintenance for projects as approved by the Wellington Marathon Clinic Committee. Carried.

Matters arising

• There had been a delay in Fem’s sessions starting but the whole programme will be delivered over a shortened time period.
• It was agreed that ASB room bookings will not be made for bus trip days
• Thanks to Wim for tidying up the website and for taking on its general maintenance
• It was agreed that Committee minutes would be open to all readers
• One Massey student from Massey’s promotional programme attended WMC on 20 March.

Finance and membership

• The Treasurer’s financial and membership report had been circulated.
• Membership subscriptions are down on the previous year.
• Moved David/Mike: That the payments be approved. Carried.
• The Clinic’s last GST return will cover the six-month period to 31 March.

Administration, document sharing

• Committee members to have a look at Google Drive and Dropbox, with a view to making a decision on file sharing and storage.

2016 Calendar, events

• Proposed that time trials be set up for 12 June, for 10 km and a half marathon and that interest in a three quarter (30 km) trial be ascertained. Tony to coordinate.
• Bus trips are planned for: 29 May to Paekakariki; 24 July to Belmont/Korokoro; 11 September to Makara/Karori Skyline; 13 November to Colonial Knob.

Clinic membership

• Mike to contact non-renewing 2015 members and get feedback from pack leaders on new members.

Profile & marketing
Social media

• Wim to obtain admin rights for the Facebook page from Rachel Manning and work with Katie to promote the Clinic through social media.
• It was agreed that current holders would continue to have website admin rights: Mary, Stan, Jillian and Wim.

Track donation proposal

• Mike to propose a process for decision making on the AGM motion that the Clinic donate up to $10,000 (excluding GST) to support trail/ track construction and maintenance for projects as approved by the Marathon Clinic Committee.
• It was agreed to look at aims for the year as part of a review of membership, marketing, social media and the 2014 business plan.

Next meeting
18 April, Central Library ground floor meeting room.