June 2019

Minutes of Management Committee meeting 
Held at the ASB Stadium, Kilbirnie 
7.00 pm, 19 June 2019 

Present
Mike Candy, Persephone Georgiakakis, Judith Dennis, Nazir Awan, Lynda Young (minutes) 

Correspondence
no correspondence

Apologies
no apologies

Minutes
Moved that the minutes of the 20 May meeting are accepted as a true and accurate record. Moved Persephone/Nazir, carried.

Moved that the minutes of the 20 May meeting are accepted as a true and accurate record. Moved Persephone/Nazir, carried. 

Matters from the May meeting not elsewhere on the agenda

  • Trophies have been presented. 
  • Disputed 2018 invoices have been paid, NCS and ASB. 
  • Calendar updates are best done by Stan. 
  • Emailed vote (22 May) confirmed: That up to $800 is approved for speakers’ fees (Melissa Moon and David Parker) and their expenses for the 10 August dinner.  

Finance

  • The updated financial reports (19 Feb to 16 March, and 17 March to 13 April), the 14 April to 13 May and the 14 May to 13 June reports were discussed. 
  • The budget is tracking well so far; adjustments were made to allow for 40th anniversary events. 
  • Lynda will check with BNZ on who has online access to the bank accounts.
  • Judith will take the authority papers into the BNZ.
  • Judith will ask Meghan to contact those who haven’t renewed their subs. 

Moved: That the financial reports 19 Feb to 16 March, 17 March to 13 April, 14 April to 13 May and 14 May to 13 June are accepted, the payments are approved and the bank balances are verified. 
Moved Mike/Nazir, carried. 

Moved: That the financial reports 19 Feb to 16 March, 17 March to 13 April, 14 April to 13 May and 14 May to 13 June are accepted, the payments are approved and the bank balances are verified. 
Moved Mike/Nazir, carried

Matters from the May meeting not elsewhere on the agenda

Calendar events
Nazir has booked the 18 August bus for Belmont Regional Park, thanks

 Special events sub committee

  • Dinner with speakers arranged for 10 August at The Pines; meal charge is $25 for members, $45 for guests; wine and juice provided for each table then a cash bar will operate; speakers and band booked.; cos to WMC is estimated $3,800. 
  • Gordy has booked the Times Cinema for a movie night on 14 September; we will bring additional (vegetarian) food and goodie bags. 
  • Andy McNeill memorial event will be held on 20 October. 
  • Thanks to everyone on the 40th sub-committee. 

 Admin, Website

  • Persephone will do the June newsletter, thanks. To include subs renewal notice, dinner, bus trip, name change consultation
  • Revised Secretary JD was approved, filed in Dropbox.
  • Mike will speak to Wim about the proposed IT update; consider paying a member or a provider for this work.

General

  • Thanks to Nazir for suggestions for a process for discussion on any name change; to be continued at the July meeting.
  • To note: Nazir will be away from 19 July to 19 September; Lynda will be away 1 September to 24 October.

The meeting closed at 8.45 pm, with thanks for participation.

 


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