June 2020

Minutes of Management Committee Meeting
ASB Stadium, Kilbirnie, 11.30am 21 June 2020

Present:
Wim van Dijk (scribe), Persephone Georgiakakis, Gordon Clarke, Liz Morrison, Julie Huo, Bruce Campbell, Mikey Clarke
Apologies:
Bice Awan, Sean Bardsley

Correspondence

  • Invoices: ASB rental for March; ISP 2 yearly bill.
  • Judith resignation
  • Authorising payments – Liz as backup authoriser

Minutes from previous meeting

  • Review and report on Actions
  • Review/approve minutes of the May 2020 meeting
  • Accepted (Persephone/Mikey)

Matters arising, not elsewhere on the agenda

  • Should we continue with contact tracing?
  • Fem’s sessions?
  • Pack leader for Roland’s group
  • Newsletter
  • Info responders
  • Next meeting and Secretary

Finance

  • Monthly Finance report – includes review of previous month.
  • Status of debit card

Calendar; Events

  • Sunday runs and walks in Level
  • Review calendar
  • Open Day
  • Club dinner
  • Movie night (TIME cinema not open yet)
  • Bus trips
  • Alternates eg ‘Rogaine’ from ASB
  • Andy McNeil 1 November

Strategic Plan

Update

  • Promoting WMC
    3 or 4 x 30 second video clips on website and social media
    interviews
  • Connecting with radio to put a community notice re attracting new members i.e. those who have started exercise during lockdown.
  • Publicise with following in the June newsletter:

Discussion

  • Publicise with following in the June newsletter:
    • $20 sub for the rest of the year
    • Club Dinner in August with $20 subsidy for members
    • WMC plans to have a Movie night, more details after TIME cinema reopens
  • Open Day – 19th July
    • Pack runs
    • Morning tea (Persephone)
    • Promotion (Mikey)
    • Shoe Clinic vouchers? (Wim)
    • Projector & screen (Wim)
  • Continue with voluntary contact tracing form
  • Offer Fem $90 for a session in July
  • Club Dinner could be at Mediteranean Food Warehouse on the 22nd August
  • Focal points for slow run group: Lisa and Liz

Actions

  • Liz: 
  • Persephone: 
    • June Newsletter
    • July committee meeting
    • food for Open day 
    • help Julie organise Club Dinner in August
  • Wim: 
    • BNZ:
      • activate debit card with new PIN
      • arrange authorizing for Liz
    • let other clubs know about Andy McNeill event 1 Nov
    • communicate with Fem about July session
    • Open Day, 19th July
    • projector and screen
    • Shoe Clinic vouchers?
    • Progress 30s video clips for web site and social media
      • Sean camera.  Wim & Bruce find 3-4 subjects
      • Bruce: recommend a subject to talk about walking with WMC for a video clip
      • Julie: organise (with Persephone) Club Dinner probably for 22 August.  $20 /member subsidy.  We will need an estimate of overall costs.
      • Mikey: promotion of Open Day on 19 July
      • Gordon: get in touch with pack leaders to let them know you are the committee liaison 

The meeting closed at 12.30pm
Next meeting to be held:
Secretary for the meeting:


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