Minutes of Management Committee Meeting
ASB Stadium, Kilbirnie, 11.30am 21 June 2020

Present:
Wim van Dijk (scribe), Persephone Georgiakakis, Gordon Clarke, Liz Morrison, Julie Huo, Bruce Campbell, Mikey Clarke
Apologies:
Bice Awan, Sean Bardsley

Correspondence

• Invoices: ASB rental for March; ISP 2 yearly bill.
• Judith resignation
• Authorising payments – Liz as backup authoriser

Minutes from previous meeting

• Review and report on Actions
• Review/approve minutes of the May 2020 meeting
• Accepted (Persephone/Mikey)

Matters arising, not elsewhere on the agenda

• Should we continue with contact tracing?
• Fem’s sessions?
• Pack leader for Roland’s group
• Newsletter
• Info responders
• Next meeting and Secretary

Finance

• Monthly Finance report – includes review of previous month.
• Status of debit card

Calendar; Events

• Sunday runs and walks in Level
• Review calendar
• Open Day
• Club dinner
• Movie night (TIME cinema not open yet)
• Bus trips
• Alternates eg ‘Rogaine’ from ASB
• Andy McNeil 1 November

Strategic Plan

Update

• Promoting WMC
  3 or 4 x 30 second video clips on website and social media
  interviews
• Connecting with radio to put a community notice re attracting new members i.e. those who have started exercise during lockdown.

• Publicise with following in the June newsletter:

Discussion

• Publicise with following in the June newsletter:
  • $20 sub for the rest of the year
  • Club Dinner in August with $20 subsidy for members
  • WMC plans to have a Movie night, more details after TIME cinema reopens
• Open Day – 19th July
  • Pack runs
  • Morning tea (Persephone)
  • Promotion (Mikey)
  • Shoe Clinic vouchers? (Wim)
  • Projector & screen (Wim)
• Continue with voluntary contact tracing form
• Offer Fem $90 for a session in July
• Club Dinner could be at Mediteranean Food Warehouse on the 22nd August
• Focal points for slow run group: Lisa and Liz

Actions

• Liz: 
  • WCC online Directory of active recreation groups -> update contact details to the wellingtonmarathonclinic@gmail.com address.
• Persephone: 
  • June Newsletter
  • July committee meeting
  • food for Open day 
  • help Julie organise Club Dinner in August
• Wim: 
  • BNZ:
    • activate debit card with new PIN
    • arrange authorizing for Liz
  • let other clubs know about Andy McNeill event 1 Nov
  • communicate with Fem about July session
  • Open Day, 19th July
  • projector and screen
  • Shoe Clinic vouchers?
  • Progress 30s video clips for web site and social media
    • Sean camera.  Wim & Bruce find 3-4 subjects
    • Bruce: recommend a subject to talk about walking with WMC for a video clip
    • Julie: organise (with Persephone) Club Dinner probably for 22 August.  $20 /member subsidy.  We will need an estimate of overall costs.
    • Mikey: promotion of Open Day on 19 July
    • Gordon: get in touch with pack leaders to let them know you are the committee liaison 

The meeting closed at 12.30pm
Next meeting to be held:
Secretary for the meeting: