Minutes of Management Committee Meeting
ASB Stadium, Kilbirnie, 11.30am 21 June 2020
Present:
Wim van Dijk (scribe), Persephone Georgiakakis, Gordon Clarke, Liz Morrison, Julie Huo, Bruce Campbell, Mikey Clarke
Apologies:
Bice Awan, Sean Bardsley
Correspondence
- Invoices: ASB rental for March; ISP 2 yearly bill.
- Judith resignation
- Authorising payments – Liz as backup authoriser
Minutes from previous meeting
- Review and report on Actions
- Review/approve minutes of the May 2020 meeting
- Accepted (Persephone/Mikey)
Matters arising, not elsewhere on the agenda
- Should we continue with contact tracing?
- Fem’s sessions?
- Pack leader for Roland’s group
- Newsletter
- Info responders
- Next meeting and Secretary
Finance
- Monthly Finance report – includes review of previous month.
- Status of debit card
Calendar; Events
- Sunday runs and walks in Level
- Review calendar
- Open Day
- Club dinner
- Movie night (TIME cinema not open yet)
- Bus trips
- Alternates eg ‘Rogaine’ from ASB
- Andy McNeil 1 November
Strategic Plan
Update
- Promoting WMC
3 or 4 x 30 second video clips on website and social media
interviews - Connecting with radio to put a community notice re attracting new members i.e. those who have started exercise during lockdown.
- Publicise with following in the June newsletter:
Discussion
- Publicise with following in the June newsletter:
- $20 sub for the rest of the year
- Club Dinner in August with $20 subsidy for members
- WMC plans to have a Movie night, more details after TIME cinema reopens
- Open Day – 19th July
- Pack runs
- Morning tea (Persephone)
- Promotion (Mikey)
- Shoe Clinic vouchers? (Wim)
- Projector & screen (Wim)
- Continue with voluntary contact tracing form
- Offer Fem $90 for a session in July
- Club Dinner could be at Mediteranean Food Warehouse on the 22nd August
- Focal points for slow run group: Lisa and Liz
Actions
- Liz:
- WCC online Directory of active recreation groups -> update contact details to the wellingtonmarathonclinic@gmail.com address.
- Persephone:
- June Newsletter
- July committee meeting
- food for Open day
- help Julie organise Club Dinner in August
- Wim:
- BNZ:
- activate debit card with new PIN
- arrange authorizing for Liz
- let other clubs know about Andy McNeill event 1 Nov
- communicate with Fem about July session
- Open Day, 19th July
- projector and screen
- Shoe Clinic vouchers?
- Progress 30s video clips for web site and social media
- Sean camera. Wim & Bruce find 3-4 subjects
- Bruce: recommend a subject to talk about walking with WMC for a video clip
- Julie: organise (with Persephone) Club Dinner probably for 22 August. $20 /member subsidy. We will need an estimate of overall costs.
- Mikey: promotion of Open Day on 19 July
- Gordon: get in touch with pack leaders to let them know you are the committee liaison
- BNZ:
The meeting closed at 12.30pm
Next meeting to be held:
Secretary for the meeting: